| ARTICLE
I
Name and Form
The Name of the Association shall be D.
M. B. A., Inc., doing business as the Dayton
Mortgage Bankers Association, and its form
is that of an incorporated non-profit Corporation.
ARTICLE
II
Purpose
"The purpose of the Association shall
be to promote ethical business practices
in the local mortgage banking industry and
to encourage its members to recognize and
exercise high ethical standards, including,
but not limited to, the members obligations
under the Canon of Ethics and Standards
of Practice.
The purpose of the Association shall also
be to provide quality educational and networking
opportunities to enhance the professional
growth and development of its members.
The Association shall encourage its members
to support and promote fair, affordable
home ownership opportunities for all segments
of the community and to better serve all
sectors of the community.
The Association shall strive to improve
the interaction between its members and
promote the success of its members."
ARTICLE
III
Membership
Section
1
Classes of Member
The membership of the Association is classified
into two classes as follows:
Class I:
Any mortgage company, mortgage broker, mortgage
correspondent, commercial bank, or savings
and loan association and;
Class II:
Any title insurance company or title insurance
agency, attorney-at-law or other person,
institution, or organization interested
in the purpose of the association.
Section
2
Standards of Eligibility
Any person, institution, or organization
desiring membership in the Association shall
be eligible to make application for membership
if they have been in full operation as one
of the previously described companies in
Class I or Class II for at least one (l)
year prior to the application date. Said
person, institution, or organization shall
be in good standing with the Secretary of
State and local community offices. Upon
said requirements having been fulfilled,
said person or institution shall make application
in writing to the Board of Directors. The
Board shall thereupon consider the application.
If it is determined that the applicant is
eligible for membership in the Association,
the receipt of the application and the applicant's
classification shall be noted upon the records
of the Board, and the Board shall cause
written notice thereof to be given to each
of the members of the Association at least
ten (l0) days before the meeting at which
the Board finally acts on the application.
The Board's classification of the applicant
as Class II or I shall be conclusive upon
all concerned.
Section
3
Exceptions to Section 2
The Board of Directors has the right to
waive the stipulation of membership that
states that the applicant must be in business
for one year prior to application. A motion
to waive this requirement must be based
on the familiarity of the character of the
principals, management, and/or owners of
the applicant company. Once the motion to
waive has been seconded, a minimum of three-fourths
of the whole authorized number of the Board
of Directors must vote affirmatively for
the requirement to be waived. If the motion
is thus passed, the application for membership
shall be processed in accordance with the
provisions hereof as if said requirement
has been met.
Section
4
Action By Board
After the requirements of Section 2 of this
Article III have been fulfilled, the Board
of Directors shall proceed to act finally
upon any application for membership in the
Association. Upon approval of such application,
the Board shall cause written notice thereof
to be given to the applicant, who shall
become a member as of the first day of the
next month and shall become liable for the
payment of dues to the Association in accordance
with the provisions of Section 2 of Article
VII of this Constitution.
Section
5
Termination of Membership
The membership of any member in the Association
shall cease upon the occurrence of any of
the following events:
(a) Resignation of any member company:
(b) Death of any person who is a member:
(c) Dissolution, receivership, or bankruptcy
of any institution or organization which
is a member:
(d) Failure to pay any dues or other sums
payable to the Association within one hundred
twenty (120)days after such sums are billed:
(e) Expulsion of any member with or without
cause, pursuant to the affirmative vote
of at least three-fourths of the whole authorized
number of the Board of Directors: or
(f) Evidence of conduct not proper in our
organization in accordance with the Canon
of Ethics and Standards of Practice attached
hereto and further made a part herein.
ARTICLE
IV
Meeting
of Members
Section
1
Annual Meetings
The annual meeting of members shall be held
on such day and time, and at such place
in Montgomery County, Ohio, as may from
time to time to designated by the Board
of Directors. At such meeting the members
shall elect directors and officers of the
Association in accordance with the provisions
of this Constitution, and shall transact
such other business as may properly be brought
before the meeting.
Section
2
Regular Meetings
Regular meetings of members shall be held
on such day and time in September, October,
January, February, March, and April of each
year, and at such place in Montgomery County,
Ohio, as may from time to time be designated
by the Board of Directors. A regular meeting
may be cancelled for a particular month
in which a special event will take place.
Said special event is defined as an educational
seminar, membership outing, or other gathering
as deemed appropriate by the Board of Directors.
Notice of cancellation of the regularly
scheduled monthly meeting will be distributed
to all members by way of a special mailing
or as publicized in the monthly newsletter
sent to all members.
Section
3
Special Meetings
Special meetings of members for any purpose
or purposes may be called by the President
or by the Board of Directors, or shall be
called by the Secretary upon written request
of not fewer than five (5) members.
Section
4
Notice of Meetings
Written notice of every meeting of members,
annual, regular, or special, stating the
time and place thereof, and, if a special
meeting, the purpose or purposes, in general
terms, for which the meeting is called,
shall not less than three (3) days before
such meeting be sent or mailed to each member
entitled to vote thereat, at his address
as shown upon the records of the Association.
Section
5
Quorum
One-third (1/3) of all members of the Association
shall constitute a quorum at any meeting
of the members.
Section
6
Voting
At each meeting of members, every member
irrespective of class shall be entitled
to one vote upon any matter submitted of
a vote. Any member who is a person shall
cast his vote by one of its representatives.
Section
7
Organization
The President, or in his/her absence the
President-Elect shall call meetings of members
to order and shall act as chairperson thereof.
The Secretary, if present, shall act as
Secretary of all meetings of members and,
in his/her absence, the presiding officer
may appoint a Secretary.
ARTICLE
V
Directors
Section
l
Number and Composition
The Board of Directors shall consist of
thirteen (13) directors, each of who shall
be a member or a representative of a member
and two (2) cabinet members. The Board shall
be constituted as follows:
(a) The immediate Past President shall
be a director by virtue of his/her designation
as immediate Past President and without
election by the members:
(b) The President shall be a director
by virtue of his/her election as President
as provided under Section 1 of Article VI
of this Constitution:
(c) The President-Elect shall be a director
by virtue of his/her election as President-Elect
as provided under Section 1 of Article VI
of this Constitution:
(d) The Treasurer shall be a director
by virtue of his/her election as Treasurer
as provided under Section 1 of Article VI
of this Constitution:
(e) The Secretary shall be a director
by virtue if his/her election as Secretary
as provided under Section 1 of Article VI
of this Constitution:
(f) Eight the members shall elect (8)
directors (hereinafter referred to as "elective
directors" as follows:
At least four (4) of such elective directors
shall be or represent Class I members and
at least four (4) of such elective directors
shall be or represent Class II members:
(g) Two (2) cabinet members shall be appointed
by the incoming President and shall perform
in an advisory capacity to the directors.
Section
2
Classification: Term
Each officer shall serve for a one (l) year
term beginning in the first month of the
next fiscal year. Each elective director
shall serve for a term of two (2) years
also beginning the first month of the next
fiscal year. It is the intent of this organization
to stagger the staff of newly elected directors
so that not more than one half of the directors
will be replaced in any given year, thus
preserving the continuity of the organizational
procedures. Said officers and elective directors
shall hold office until his/her term expires,
and until his/her successor is elected and
has qualified, or until his/her earlier
death or resignation.
Section
3
Vacancies
If any vacancy shall occur among the elective
directors, the directors in office, by a
majority vote, may fill such vacancy, or
members at any meeting may fill any such
vacancy. Any elective director appointed
to fill any vacancy shall serve for the
un-expired portion of the term of the elective
director whose vacancy is filled and until
his/her successor is elected and has qualified.
Section
4
Meetings
Regular meetings of the Board of Directors
shall be held at such times and places as
may from time to time be fixed by resolution
of the Board, provided that a regular meeting
of the Board shall be held during each of
the ten (l0) months during the calendar
year. Special meetings of the Board may
be held at any time upon call of the President,
or the directors, by written notice sent
or mailed to each director not less than
two (2) days before such meeting. Such notice
shall specify the time and place of the
meeting, and the purpose or purposes thereof.
Section
5
Quorum
Seven (7) of the directors present at any
meeting of the Board of Directors shall
constitute a quorum for the transaction
of business, provided that at least four
(4) of such directors are or represent Class
I members. The act of a majority of the
directors present at a meeting at which
a quorum is present shall be the act of
the Board, unless the act of a greater number
is required by this Constitution.
Section
6
Organization
The affairs and property of the Association
shall be conducted and managed by the Board
of Directors. The President, or in his/her
absence, the President-Elect, shall call
meeting of the Board to order and shall
act as chairperson thereof. The Secretary
of the Association, if present, shall act
as Secretary of all meetings of the Board,
and, in his/her absence, the presiding officer
may appoint a Secretary.
Section
7
Committees
The President, subject to the approval of
the Board of Directors, may appoint such
committee or committees as may appear convenient,
to serve during the term of the President,
and to possess and exercise such powers
and perform such duties as the President,
subject to the approval of the Board, may
from time to time designate. The President
shall designate the chairperson of any such
committee.
Section 8
Rules and Regulations
The Board of Directors may adopt such Rules
and Regulations, consistent with this Charter,
as it may deem appropriate for the conduct
of its affairs.
ARTICLE
VI
Officers
Section
1
Officers
The officers of the Association shall be
the following: President, President-Elect,
Secretary, and Treasurer. The members at
their general meeting shall elect them annually.
The term of each office shall commence on
the first day of January next following
his/her election and shall continue for
one (1) year and until his/her successor
is elected and has qualified, or upon his/her
earlier death or resignation.
Section
2
Vacancies
The Board of Directors, at any regular or
special meeting, may fill any vacancies
in any office for the un-expired portion
of the term.
Section
3
President
The President shall be or represent a Class
I or Class II member of the Association.
He/she shall be the chief executive officer
of the Association. Subject to the Board
of Directors, he/she shall have and exercise
direct charge of and general supervision
over the affairs of the Association and
shall perform such duties as may from time
to time be assigned to him/her by the Board.
Section
4
President-Elect
The President-Elect shall be or represent
a Class I or Class II member of the Association,
and shall perform such duties as may from
time to time be assigned to him/her by the
Board of Directors, or as may be delegated
to him/her by the President. The President-Elect
shall automatically move into the position
of President upon the completion of his/her
one (1) year term in the capacity of which
he/she was elected.
Section
5
Secretary
The Secretary shall keep the minutes of
all meetings of the members and the Board
of Directors in books provided for that
purpose; he/she shall see that all notices
are duly given in accordance with the provisions
of this Charter and the Rules and Regulations,
if any; he/she shall be the custodian of
the records of the Association; and, in
general, he/she shall perform such other
duties as may from time to time be assigned
to him/her by the Board.
Section
6
Treasurer
The Treasurer shall have charge of and be
responsible for all funds, securities, receipts,
and disbursements of the Association, and
shall deposit, or cause to be deposited,
in the name of the Association, all monies
and other effects in such banks or other
depositories as shall from time to time
be selected by the Board of Directors; he/she
may endorse for collection on behalf of
the Association checks, notes, and other
obligations; he/she may sign receipts and
vouchers for payments to the Association;
he/she may sign checks to the Association,
singly or jointly with another person as
the Board may authorize, and pay out and
dispose of proceeds under the direction
of the Board; he/she shall render to the
President and to the Board whenever requested,
an account of the financial condition of
the Association, and, in general, he/she
shall perform such other duties as may from
time to time be assigned to him/her by the
Board.
Section
7
Immediate Past President
The immediate Past President of the Association
shall not be an officer, as such, of the
Association but shall be a director.
ARTICLE
VII
Other
Provisions
Section
1
Fiscal Year
The fiscal year of the Association shall
begin on January 1 and end on December 31.
Section
2
Dues
Members shall pay to the Association such
dues ( in such amounts and at such times)
as may from time to time be fixed by the
Board of Directors. Any member first admitted
to membership in the Association after July
1st in any year shall be obligated for only
one-half of the annual dues for such year.
Section
3
Nominations
The Board of Directors at its regular meeting
in September of each year shall appoint
a Nominating Committee, who shall, consistent
with the requirements of this Charger, nominate
candidates for each of the offices of President,
President-elect, Secretary, and Treasurer,
and the elective directors to be elected,
and shall make their report thereon at the
annual meeting of the members. Prior to
the commencement of the voting, the President,
or his/her representative, shall accept
nominations from the members that may wish
to nominate a person that does not appear
on the ballot. After such member is approved,
their name shall be so added to the ballot.
Nominations having been made, all members
shall proceed to vote upon the candidates
at the annual meeting held for that purpose.
The candidate receiving a plurality of all
votes cast for any office shall be declared
elected.
The written notice of the annual meeting
of the members given in accordance with
Article IV of this Charter shall contain
a statement of the Nominating Committee's
nomination.
Section
4
Indemnification
The Association will indemnify any member
of the Board of Directors who is a party
or who is threatened to be made a party
to any civil, criminal, administrative,
or investigative action, suit, or proceeding,
other than an action by or in the right
of the Association, by reason of the fact
that he is or was a member of the Board
of Directors, against expenses, including
attorneys fees, judgments, fines, and amounts
paid in settlement actually and reasonable
incurred by him in connection with such
action, suit, or proceeding, if he acted
in good faith and in a manner he reasonable
believed to be in, or not opposed to, the
best interests of the Association, and with
respect to any criminal action or proceeding,
if he had no reasonable cause to believe
his conduct was unlawful.
Section
5
Waivers
Whenever any notice is required to be given
by this Charter, such notice may be waived,
in writing, signed by the person or persons
entitled to such notice, whether before
or after the event or action to which such
notice relates.
Section
6
Amendments
The Charter may be altered, amended, or
repealed by affirmative vote of at least
two-thirds of all the members, at any annual
meeting or special meeting called for such
a purpose, provided that written notice
setting forth the time and place of the
meeting, and the purpose or purposes for
which called is mailed or sent to each of
the members at least ten (l0) days prior
to such meeting.
Section
7
Gender; Number
As used herein, the masculine, feminine,
or neuter gender shall each be deemed to
include the other, and the singular number
shall be deemed to include the plural, and
conversely.
Section
8
Effective Date
This Charter shall become effective upon
its adoption by a two-thirds vote of the
members present and voting at any annual
meeting or at any special meeting called
for this purpose, and shall thereupon supersede
all prior charters of this Association.
Section
9
Canon of Ethics and Standards of Practice
The Association shall also abide with the
provisions stated in the attached Canon
of Ethics, and Standards of Practice as
adopted by the Board of Governors of the
Mortgage Bankers Association of America.
Said Canon of Ethics shall be considered
an integral part of this charter.
Section
10
Delinquency of Payments
The Board of Directors has the right, by
a simple majority vote, to prohibit a member
or a member company from participation in
the activities of the Association, including
monthly meetings, special events, outings,
and/or the receipt of any awards or special
recognitions, during such periods of time
as that member or member company is delinquent
of annual dues, meeting fees, event fees,
or if that member or member company withholds
any funds due the Association. An officer
of the Board shall deliver notice of such
delinquency and subsequent prohibition in
writing. |